Reference No.: 2013-013
Date: February 27, 2013

“Extension of WMO-RTC Dormitory”

1. The Philippine Atmospheric, Geophysical and Astronomical Services Administration (PAGASA), through the Regular Fund 101 intends to apply the sum of One Million Twenty Six Thousand Three Hundred Fifty Three Pesos and 10/100 (Php 1,026,353.10) being the Approved Budget for the Contract (ABC) to payments under the contract for “Extension of WMO-RTC Dormitory”. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. The PAGASA now invites bids for the “Extension of WMO-RTC Dormitory”. Project Completion is within Sixty (60) calendar days. Price Validity is one hundred twenty (120) calendar days.

3. Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

4. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”.

5. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least seventy five percent (75%) interest or outstanding capital stock belonging to citizens of the Philippines.

6. Interested bidders may obtain further information from PAGASA BAC Secretariat and inspect the Bidding Documents at the address given below from 9:00 a.m. to 4:00 p.m.

7. A complete set of Bidding Documents may be purchased by interested Bidders from the address below and upon payment of a nonrefundable fee for the Bidding Documents in the amount of Three Thousand Eight Hundred Forty Five Pesos (P1,027.00).

8. Bids must be delivered to the address below not later than March 25, 2013 on or before 10:00 a.m. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.

Bid opening shall be on March 25, 2013, 2:00 p.m. at the Amihan Conference Room, 2/F PAGASA Main Building, Science Garden Complex, BIR Road, Diliman, Quezon City. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.

9. Source of Fund and Schedule of Payment: Since the source of fund for the above-titled project is charged against PAGASA’s Maintenance & Other Operating Expenses (MOOE), there will be NO provision of the 15% Advance Payment or mobilization pas as provided in Section 4 Annex “D” of the Revised IRR of R.A. 9184. Full payment of the contract price shall be made only upon final completion and acceptance by the PAGASA or its authorized representative.

10. The Complete Schedule of Bidding Activities is summarized as follows:

Activities Schedule/Time Venue
1. Posting of Invitation to Bid/ Newspaper Mar. 1 – 8, 2013  
2. Issuance of Bidding Documents Mar. 1 – 22, 2013 on or before 4:00pm GSS, 3/F PAGASA Central Office
3. Pre-bid Conference Mar. 11, 2013/10:00am *Amihan Conference Room
4. Submission of Envelopes 1 & 2 Mar. 25, 2013 / on or before 10:00 am GSS, 3/F PAGASA Central Office
5. Opening of Envelopes 1 & 2 Mar. 25, 2013 /2:00 p.m. *Amihan Conference Room

* - subject to change

11. The bidders shall submit three (3) copies of their duly accomplished eligibility requirement, technical and financial proposals in two (2) separate sealed envelopes.

12. Only those who have purchased the Bidding Documents shall be allowed to participate in the pre-bid conference.

13. The Bidder shall complete the appropriate Price Schedules to be provided to the bidders as part of the Bidding Documents, stating the unit prices, total price per item, other inclusive charges such as (if applicable) insurance fees, freight charges and applicable local and foreign taxes, the total amount and the expected countries of origin of the Goods to be supplied under this Project.

14. The PAGASA reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

For further information, please refer to:
Head, BAC Secretariat
Telephone No.: 434 – 2661
Facsimile No.: 434 – 2661
Email add.:

Approved for posting:

Chairperson, PAGASA-BAC

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